Data Protection Notice – Events

Part 3 – Events

Data we receive:

Depending on the nature of the event, seminar, networking event, drinks party or social gathering organised by Spratt Endicott Limited (“Event”) Spratt Endicott will receive the following data from you or someone within your organisation:

  • Attendees name
  • Job title
  • Email address
  • Contact information (where provided)
  • Payment confirmation (not account or payment card details)
  • Food preferences
  • Specific accessibility requirements.

What we do with it:

Create an attendance record for the day.

Send anonymised data to the venue, including number of attendees, dietary requirements and accessibility requirements.

Analyse this data to review the impact of the event.

Send a feedback form to you to assist with analysis of the event.

What we do NOT do with this data:

Pass onto third parties.

Opt you into Spratt Endicott marketing material – should you wish to receive this, there is an option within the feedback to opt into this and you can opt in on our website here:Subscribe

On the day

During events, we will be taking photographs and posting about the events (where appropriate) on social media and our website.

By attending our events, you agree that Spratt Endicott may use, reproduce, and/or publish in any way whatsoever (without any payment being due to you) any photographs and/or video/audio that may pertain to you (including your image, likeness and/or voice), and that it may license others to do the same. Names will not be attributed to images.

This material may be used (without limitation) in various publications, public affairs releases, recruitment material, broadcast material, internal publications, the Spratt Endicott website/s or for other related endeavours. This authorisation is continuous and may only be withdrawn with the prior written agreement of Spratt Endicott.

If you do not wish for your photograph to be taken, please inform a member of Spratt Endicott staff at the event.

If we wish to quote you, we will ask for your specific permission first.

Record Retention

Photographs of the event will be kept within the Spratt Endicott archive.

The attendee list will be kept for 4 years.

The feedback forms will be retained for 4 years.

Events held with third parties

If the event is being jointly run with a third party, this will be clearly promoted. If personal data is to be shared with the joint third party, sponsors, exhibitors, speakers or the organisation they represent it will be clearly notified on the literature or invitation. To understand how a third party will use your data, we will link to Privacy Policy or notify you how to obtain a copy.

Should you have any questions about our privacy policy, please contact us by emailing